AACC Space Request Form 2021-2022

AACC Space Request

FACILITY USE POLICIES: Use of the facility must be consistent with the mission of the Asian American Cultural Center and the Office of Inclusion and Intercultural Relations. Events must abide by all University rules and regulations, including COVID-19 prevention requirements & protocols. Users are responsible for the space and its contents and agree that they or their organization will pay for any damages incurred within thirty (30) days.


USERS ARE RESPONSIBLE FOR THEIR OWN SET-UP AND CLEAN-UP.  A user CHECKLIST must be completed and returned to the AACC after each event. If unsatisfactory conditions are encountered upon arrival, note it on the CHECKLIST or your organization will be accountable for those conditions.

CLEAN-UP: Supplies such as plastic gloves, paper towels, and disinfecting cleaner are all provided for each reservable room. If the facility is left in an unsuitable condition, the organization is charged a $50-$100 maintenance fee unless clean-up is completed promptly and to the satisfaction of AACC staff.

CONDUCT AND RESPONSIBILITY: Groups reserving space are accountable for the safety and behavior of their members and guests. Face coverings are required for all event hosts and their attendees until further notice. Any damages or personal injuries are the responsibility of the hosting organization. In case of emergency, safety guidelines are posted in the kitchen.  

EVENT TIMES: Events should end 30 minutes before closing so the building can be cleared and locked. Users may only occupy the space during the time reserved. After-hours events should conclude by midnight.

KEYS: For events taking place outside of normal hours of operation, keys must be picked up during business hours the day of the event (Friday for weekend events.) Keys are issued to a designated individual who is to return them before noon on the first business day following the event, along with the Checklist. Keys returned late incur a $5 per-day late fee.

FOOD/CATERED EVENTS: Remove all garbage/trash out to the dumpster and replace trash bags. The AACC is not responsible for food storage and has the right to dispose of leftover items.

KITCHEN USE: Dishes and cooking utensils must be washed and put away before leaving. Do not leave food scraps in the kitchen sink. The checklist specifies kitchen clean-up responsibilities.

EQUIPMENT & RESOURCES: Items borrowed in conjunction with an event are to remain on the premises.

DECORATIONS: are allowed, but do not use tape, nails, or poster putty on the walls. Do not tamper with any exhibited art work.

CANCELLATION: Reservation times are not transferable between organizations. All scheduling changes must be approved in writing through the AACC. Cancellations received less than 48 hours before the event, will incur a $20 cancellation fee. **

FAILURE TO FOLLOW THESE POLICIES WILL RESULT IN CHARGES AND/OR SUSPENSION FROM FUTURE USE.

 

 

 

 

 

 

 

 

 
limited to 10 words.

For example: having guests complete RSVPs in advance, recording contact information, written sign-in sheet, etc. 

For example: having guests complete RSVPs in advance, recording contact information, written sign-in sheet, etc. 

 

 

 

required15. Who is the intended audience for this event?

required15. Who is the intended audience for this event?

Open to public, RSO members, undergrads, graduates, etc. 

required16. Is admission being charged or money being generated (besides club dues/fees)?

required16. Is admission being charged or money being generated (besides club dues/fees)?

Open to public, RSO members, undergrads, graduates, etc. 

required17. Is the event a fundraiser for charity?

required17. Is the event a fundraiser for charity?

required18. Will there be food?

required18. Will there be food?

Location(s) requested

required19. Indicate one or more rooms requested

required19. Indicate one or more rooms requested

required21. I agree to follow the Asian American Cultural Center's Facility Use Policy and will be responsible for any charges incurred due to misuse of the facility.

required21. I agree to follow the Asian American Cultural Center's Facility Use Policy and will be responsible for any charges incurred due to misuse of the facility.

 

 

Please allow at least 3-4 business days for processing and written confirmation from (AACC@illinois.edu).

Include your email address in your submission to:

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